PRIVACY POLICY
This Privacy Policy applies to the collection, use, disclosure and handling of personal information by the Sime Darby Motors Group (see below) (collectively “SDMG”, “we” or “us”), including personal information collected via our website at www.simedarbymotors.com.au/ and other websites used by SDMG (the “Websites”) and certain types of credit-related personal information (credit information).
SDMG is committed to protecting the privacy of individuals and is bound by the Australian Privacy Principles set out in the Privacy Act 1988 (Cth) (“Privacy Act”), the credit reporting provisions of the Privacy Act and the Credit Reporting Privacy Code. This Privacy Policy outlines how we will collect, use, disclose and otherwise handle personal information, including credit information.
About us
When we refer to “SDMG” in this Privacy Policy, we are referring to Sime Darby Motors Group (Australia) Pty Ltd ABN 65 134 394 442 and its related entities within Australia (including, without limitation, Sime Darby Motors Retail Australia Pty Limited ABN 37 158 278 883). We also have related bodies corporate located overseas and with which we share personal information.
This Privacy Policy applies to SDMG and its privacy practices in Australia.
Collection of personal information
SDMG collects personal information from you in a number of different ways. We may collect personal information directly from you or in the course of our dealings with you, such as when you call us, fill out a form, provide personal information to us, order our products or services, visit one of our locations, use our Websites or apply for a job with us. If we have extended a credit facility to you, we will also collect information internally about your payment performance.
We may also collect personal information about you from publicly available sources, or in some cases, from third parties business partners, credit reporting agencies, recruitment agencies, online plant and equipment hirers, auction houses and market research and communications companies.
The types of personal information that we collect and hold about you will depend on your interaction with us. Generally, we will collect and hold your name, contact details and information relating to your dealings with us. But we may also collect additional personal information from you if you:
- use our Websites – we will also collect your Internet Protocol (IP) address or Unique Device Identifier and other details about your usage of our Website;
- apply to work with us – please see section 5 below (Job applicants);
- are a SDMG customer – we will collect and hold your name, driver’s licence, n company, phone number, email and postal addresses; or
- apply for credit (or if a company of which you are a director applies for credit, or if you propose to guarantee credit applied for by another person) – we will collect and hold your name, company, postal and email addresses, mobile phone number, date of birth, bank account details and driver’s licence (or passport) number. We will also collect information contained in credit reports obtained from credit reporting bodies, which includes information about your credit history with other credit providers. We will also collect and hold scores, ratings, summaries, evaluations and other information about your credit worthiness which is derived by us or by credit reporting bodies wholly or partly from any of such information.
The purposes for which we collect your personal information may include:
- verifying your identity;
- contacting you (including via electronic messaging such as SMS and email, by mail, by phone or in any other lawful manner);
- providing you with our products or services;
- assessing and processing your credit application or your application to guarantee credit applied for by another person;
- assessing and progressing (if appropriate) your job application;
- developing and improving our goods and services and obtaining feedback; and
- for advertising, marketing and lead generation.
If we are not able to collect personal information about you, we may not be able to provide you with products, services and assistance to the extent that they require us to collect, use or disclose personal information.
Use and disclosure of personal information
We may hold, use and disclose your personal information so that we can:
- respond to your enquiry and provide you with any products and services you may have requested;
- contact you (including via electronic messaging such as SMS and email, by mail, by phone or in any other lawful manner) in relation to your enquiry;
- respond to your feedback or complaint and deal with warranty claims;
- assess and process your credit or guarantee application, administer your credit account;
- assist and submit your finance or insurance applications;
- administer, investigate, report and resolve any insurance or other claims, complaints or incidents;
- assess and process your employment application, including conducting reference checks;
- carry out our business functions and activities, including meeting our legal and regulatory obligations; and
- improve the service we provide and also to let you know about promotions, discounts, upcoming events or products or services that may be of interest to you.
Some credit information may only be used or disclosed under the Privacy Act for some of the above purposes or in some circumstances.
We may hold and use your personal information for the purposes for which it was collected. We will also hold and use your personal information for a secondary purpose that is related to a purpose for which we collected it, where you would reasonably expect us to use or disclose your personal information for that secondary purpose.
We may also share your personal information within the SDMG group (see “About us”) and with third parties, including:
- vehicle manufacturers or distributors for warranty marketing and promotional purposes;
- third party service providers we use in conducting our business (including archival, auditing, debt collection, banking, insurance, marketing, advertising, mailhouse, delivery, recruitment, customer contact, technology, data processing, research, investigation, utility, professional advisory (legal, accounting, financial and business consulting) and security services);
- if you apply to work with us (see section 5 below (Job applicants)); and
- if you apply for credit (or a company of which you are a director applies for credit, or you propose to guarantee credit applied for by another person), we will collect from your personal information and disclose your personal information (and other information you provide in connection with your credit application) to other credit providers, trade referees and credit rating service providers.
Some of the third parties to whom we disclose your personal information may be located outside Australia. See below at “Overseas disclosures”.
Job applicants
If you apply to work with us, we collect the details that you include in your application and during any interview process with us, as well as from your referees, our recruitment agencies and from public sources. We may also ask you to provide us with additional personal information (including as part of a criminal history check and drug and alcohol testing, as required by our pre-employment screening policy), subject to our legal obligations.
We may disclose your personal information to and/or collect your personal information from our related bodies corporate and our service providers who help us with the recruitment process. This includes recruitment agencies and service providers who perform pre-employment screening and testing services for us.
We will not use this information for any purposes other than assessing and progressing (if applicable) your employment application.
Handling of Credit information
When you apply to us for credit, we may obtain a credit report about you from a credit reporting body. We may also obtain a credit report about you if you have guaranteed, or have offered to guarantee, an application for a credit facility for a company or someone else.
The credit information that we handle may include your identification details, the type of credit you hold, the amount of credit borrowed, the terms and conditions of your credit, when your credit was opened or closed, whether you have met your repayment obligations under your credit facility and credit contracts with other providers, and other information to help us assess your credit worthiness.
We may also disclose to a credit reporting body if you have not met the payment obligations under your credit facility or if you have committed a serious credit infringement such as fraud. Some of the information we disclose to a credit reporting body may be included in your credit report and provided to other credit providers to help them assess your creditworthiness.
Direct Marketing
We may contact you via email, post or other means in order to provide you with updated information about the products or services you have ordered from us and to provide you with other information about our products and services and those of our suppliers . If you do not wish to receive marketing emails from us, you can unsubscribe using the link contained in our emails, otherwise you can contact us using the details set out below.
Our Websites and cookies
When you visit our Websites, our web measurement tools (including Google Analytics), cookies and Internet Service Providers record anonymous information for statistical purposes only, including:
- the type of browser, computer platform and screen resolution you are using;
- your traffic patterns through our site such as:
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the date and time of your visit to the site;
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the pages you accessed and documents downloaded;
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the previous page you visited prior to accessing our site; and
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- the Internet address of the server accessing our site.
You can opt-out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on – https://tools.google.com/dlpage/gaoptout, which provides you with the ability to prevent your data from being collected and used by Google Analytics. We may use a cookies, pixels, and web beacons when visiting our Websites, social media pages or mobile applications to improve your user experience. Cookies and other tracking technology (including pixels and web beacons) are small files placed on your browser or device store information about the way you use the website and assist us in providing our services. While you may configure your browser to reject cookies, due to the technology we use, cookies may be required to register with and purchase products and services online from our Website. You may encounter cookies or other data collection devices that are placed in your browser or on your hard drive by third parties. We use remarketing to advertise across web sites. Google (and other similar third parties) will show ads across web sites that you are visiting. These ads shown across other web sites are based on your past visits to our web site by using cookies.
You can opt out of remarketing by visiting Google's Ads Settings page at http://www.google.com/settings/ads.
When you visit our Websites as well as a third party website, you may see our advertisements on such third party website. We do not control the use of cookies by third parties. You should refer to the relevant third party policy statement for specific information concerning their privacy policies and cookie usage.
We will strive to ensure that your personal information is adequately protected wherever it may be processed by our Websites. To prevent unauthorized access or disclosure, to maintain data accuracy, and to ensure the appropriate use of the information, we use Secure Sockets Layer (SSL) encryption when appropriate in the collection or transferral of sensitive data such as financial information. SSL encryption is designed to make the information unreadable by anyone but us. This security measure is working when you see either the symbol of an unbroken key or closed lock (depending on your browser) on the bottom of your browser window.
Accessing and correcting your personal information
You have a right to request access to or correction of your personal information held by us.
If you wish to access, correct or update any personal information we may hold about you, please contact us as set out below.
Security of your personal information
We hold personal information about you either electronically in our IT systems and/or in paper files in our offices.
SDMG will take reasonable steps to keep any personal information we hold about you secure. However, except to the extent liability cannot be excluded due to the operation of statute, SDMG excludes all liability (including in negligence) for the consequences of any unauthorised access to your personal information. Please notify us immediately if you become aware of any breach of security. Our employees and agents are required to treat any personal information held by us confidentially.
Disclosures to overseas recipients
Some of the third parties to whom we disclose your personal information may be located outside Australia. The countries in which these third parties are located will depend on the circumstances. However, in the course of our ordinary business operations we commonly disclose personal information to third parties located in Malaysia, New Zealand, Germany, Italy, United Kingdom, Japan, South Korea, and the United States of America.
Questions and complaints
If you have any questions or concerns about our collection, use or disclosure of personal information, or if you believe that we have not complied with this Privacy Policy or the Privacy Act, please contact us as set out below.
Privacy Officer
Sime Darby Motors Group (Australia) Pty Ltd
Locked Bag 206
Silverwater
NSW 1811
Australia
Phone: +(612) 9933 8997
Email: privacy@sdmg.com.au
When contacting us, please provide as much detail as possible in relation to the query, issue or complaint.
Your complaint will be taken seriously and will be assessed by an appropriate person with the aim of resolving any issue in a timely and efficient manner. We request that you cooperate with us during this process and provide us with relevant information we may require. We will investigate any complaint regarding the handling of your personal information and will advise you of the outcome of our investigations in writing. You may also lodge a complaint with the Office of Australian Information Commissioner by calling 1300 363 992 or sending an email to enquiries@oaic.gov.au.
More information about your rights and our obligations in relation to privacy, and information on making a privacy complaint are available from the Office of the Australian Information Commissioner, which can be contacted at www.oaic.gov.au or by mail to GPO Box 5218 Sydney NSW 2001 or by email to enquiries@oaic.gov.au.
Changes to this Privacy Policy
We may change this Privacy Policy at our discretion. The current version will be available on the Website. By continuing to use the Websites, or otherwise continuing to deal with us, you accept this Privacy Policy.
Contact us
Please direct any privacy issues or queries to:
Sime Darby Motors Group (Australia) Pty Ltd
Locked Bag 206
Silverwater
NSW 1811
Australia
Phone: +(612) 9933 8997
Email: privacy@sdmg.com.au
Updated December 2020